What's Included
Quick Reference
WiFi, address, contacts
Check-in
Entry instructions
Appliances
How-to guides
Local Guide
Restaurants & attractions
Emergency Info
Hospitals & contacts
Check-out
Departure instructions
Recommended Digital Guidebook Tools
While this template works great as a PDF or printed guide, consider using a digital guidebook platform for a better guest experience:
Template Preview
WELCOME TO [PROPERTY NAME] [ADDRESS] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ QUICK REFERENCE WiFi Network: [NETWORK NAME] WiFi Password: [PASSWORD] Property Address: [FULL ADDRESS] Emergency Contact: [PHONE NUMBER] Check-out Time: [TIME] AM ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ CHECK-IN INSTRUCTIONS 1. Your door code is: [CODE] (valid for your stay only) 2. Enter through the [front/side/garage] door 3. [Any specific entry instructions] 4. Parking: [Parking instructions] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ APPLIANCE GUIDES THERMOSTAT • Located: [LOCATION] • Current setting: [TEMP]°F • To adjust: [INSTRUCTIONS] • Please set to 78°F (cooling) or 68°F (heating) when leaving TV & ENTERTAINMENT • Smart TV with: Netflix, Hulu, Amazon Prime (use your own accounts) • To turn on: [INSTRUCTIONS] • Sound system: [INSTRUCTIONS] COFFEE MAKER • Type: [Keurig/Drip/Espresso] • K-cups/coffee provided in [LOCATION] • Instructions: [BASIC STEPS] WASHER & DRYER • Located: [LOCATION] • Detergent provided: [LOCATION] • Please start a load of towels before checkout if possible POOL/HOT TUB (if applicable) • Pool hours: [TIME] AM - [TIME] PM • Hot tub temperature: [TEMP]°F (please don't adjust) • Pool towels located: [LOCATION] • Please shower before entering ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ LOCAL RECOMMENDATIONS RESTAURANTS • [Restaurant 1] - [Cuisine] - [Distance] - [Notes] • [Restaurant 2] - [Cuisine] - [Distance] - [Notes] • [Restaurant 3] - [Cuisine] - [Distance] - [Notes] COFFEE SHOPS • [Coffee Shop 1] - [Distance] - [Notes] • [Coffee Shop 2] - [Distance] - [Notes] GROCERY STORES • [Store 1] - [Distance] - [Hours] • [Store 2] - [Distance] - [Hours] ATTRACTIONS • [Attraction 1] - [Distance] - [Notes] • [Attraction 2] - [Distance] - [Notes] • [Attraction 3] - [Distance] - [Notes] BEACHES/PARKS (if applicable) • [Beach/Park 1] - [Distance] - [Notes] • [Beach/Park 2] - [Distance] - [Notes] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ EMERGENCY INFORMATION Emergency Services: 911 Property Manager: [PHONE] Backup Contact: [PHONE] Nearest Hospital: [NAME] Address: [ADDRESS] Phone: [PHONE] Nearest Urgent Care: [NAME] Address: [ADDRESS] Hours: [HOURS] Nearest Pharmacy: [NAME] Address: [ADDRESS] Hours: [HOURS] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ CHECK-OUT INSTRUCTIONS Check-out time: [TIME] AM Before you leave: □ Start dishwasher or hand wash dishes □ Take out trash to [LOCATION] □ Strip beds and leave linens in a pile □ Turn off all lights and fans □ Set thermostat to [TEMP]°F □ Lock all doors and windows □ Return keys/remotes to [LOCATION] □ [Any other specific instructions] No need to: • Deep clean • Wash towels (but starting a load is appreciated!) • Take out recycling ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ HOUSE RULES REMINDER • Quiet hours: 10 PM - 8 AM • No smoking anywhere on property • No parties or events • Maximum occupancy: [NUMBER] guests • Pets: [Allowed with fee / Not allowed] Full house rules: [LINK OR LOCATION] ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━ THANK YOU! We hope you have a wonderful stay! If you need anything at all, please don't hesitate to reach out. If you enjoyed your stay, we'd love a 5-star review! ⭐⭐⭐⭐⭐ [YOUR NAME] [PHONE] [EMAIL]
Tips for an Effective Welcome Guide
- • Keep it scannable - Guests won't read walls of text. Use headers and bullet points.
- • Include photos - Show where things are located (thermostat, breaker box, etc.)
- • Update seasonally - Restaurant hours change, attractions have seasons
- • Test your recommendations - Only recommend places you've actually visited
- • Add QR codes - Link to Google Maps, restaurant menus, attraction websites
- • Print a backup - Keep a printed copy in case guests can't access digital version